Overview

PML Office Manager is responsible for the efficient functioning of the office through a range of administrative, financial and managerial tasks. The Office Manger ensures the smooth running of the office on a day to day basis and manages a team of administrative and support staff and reports to the Comptroller.

Responsibilities & Duties

  • Organize meetings and appointments
  • Work closely and communicate with Senior Management in all aspects of the business
  • Coordinate, book and attend meetings with Senior Management
  • Supervise and monitor the work of administrative staff, including coaching, mentoring and discipling as required
  • Overseeing the ordering of office supplies and furniture
  • Dealing with correspondence, complaints and queries
  • Conflict Management
  • Implement and maintain office procedures and administrative systems
  • Delegate tasks to staff as required
  • Point person for all office inquiries and staff
  • Coordinate with IT for all office equipment
  • Assist in the recruitment of office staff
  • Evaluate and manage staff performance reviews
  • Managing and overseeing the daily operations of the accounting department
  • Establishing and enforcing proper accounting methods and principles

Work Conditions

  • Office work (sitting at desk/working on computer for long periods of time)
  • At times it may be necessary to work outside of the regular work day in order to complete their duties.

Requires Knowledge & Awareness of Following Tasks

  • Industrial, Mining, Commercial familiarity
  • Proven office management, accounting, administrative or assistant experience
  • Knowledge of office management responsibilities, systems and procedures
  • Excellent time management skills and ability to multi-task and prioritize work
  • Attention to detail and problem solving skills
  • Excellent written and verbal communication skills
  • Strong organizational and planning skills
  • Proficient in MS Office
  • Knowledge of accounting, data and administrative management practices and procedures
  • Knowledge of clerical practices and procedures
  • Knowledge of business and management principles
  • Computer skills and knowledge of office software packages
  • Proficient in office budgeting
  • Strong People Management skills

Tools Required

  • Computer
  • Desk Phone
  • Cell phone

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