Project Coordinator


The Project Coordinator help plan, organize, and direct the activities of aproject, under the direction of a Project Manager

Responsibilities & Duties

  • Organize/schedule appointments for Project Manager
  • Assist Project Manager with any estimating or quoting requirements
  • Help organize project manager work for various customers, ensuring each list is completed
  • Follow up with customers to schedule additional work as required
  • Follow up with customers regarding recommendations, planning
  • Field complaints, resolve where able, attend to as required
  • Meet with customers when required to review contracts, any issues that may require attention
  • Liaise with purchasing regarding parts/requirements
  • Liaise with sales to organize jobs. Includes but not limited to creating work orders, reviewing quotes to ensure complete information is included, and finding/creating/adding checklists/inspections as required.
  • Provide update/feedback to the ProjectManager
  • Help prepare contracts and negotiate changes to contracts with Engineers, consultants, clients, suppliers, and subcontractors.
  • Answering telephones and directing customer enquiries
  • Ordering and supplying parts for technician &projects on a daily basis.
  • Manage all documentation and to help create documents as required
  • Compile reports/records for customers following completion of jobs/pm’s/contracts
  • Attend meetings, give input, assist in planning
  • Maintain data related to vendor information and correspondence
  • Monitor supplier performance and maintain supplier reporting
  • Provide shipment of parts & supplies & equipment to project sites upon request
  • Source new suppliers to initiate cost efficiencies within the group
  • Follow up with suppliers on lost or missing/back ordered parts and supplies
  • Price out bill of materials for larger quotes & construction jobs
  • Prep packing slips and provide clarifications as needed to Accounts Payables
  • Other Duties as required

Requires Knowledge & Awareness of Following Tasks

  • Change orders to existing projects
  • Knowledge of ISO QD documentation
  • Vehicle and/or Technician availability
  • Access to work orders, purchase orders and job records

Work Conditions

  • Office work (sitting at desk/working on computerfor long periods of time)
  • Overtime (at times it may be necessary for the Estimator/Project Manager to work outside of the regular work day in order to complete their duties


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    Professional Information

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    Personal Information

    Patrick Mechanical Ltd.
    Patrick Mechanical Ltd. is a Sudbury based mechanical contracting company founded in 1989. Over the years, we established ourselves in the industrial, commercial and institutional contracting fields. Our specialties include mechanical contracting, custom steel fabrication, plumbing, heating, process piping, millwright and related services. For a complete listing of services that we offer, click on the “Capabilities” tab in the heading.

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